STATUTES
The members of the association ARKEOTEK, meeting in General Assembly on December 10th 2002 have adopted the following statutes :
Article 1
Creation of Arkeotek
1.1. A European association, non-profit-making, is hereby established for the pursuit of scientific aims and is open to members of the scientific community in Europe who wish to structuring the research in archaeology and technology. The Association shall be called :
- in French : ARKEOTEK (Association Européenne pour l'Archéologie des Techniques)
- in English : ARKEOTEK (European association for Archaeology of Techniques)
1.2. ARKEOTEK is an Association according to the local laws of associations, regulated by the local civil code (law of 1901).
Article 2
Registered office
2.1. The seat of the Association shall be Nanterre (France).
2.2. The seat may be transferred to another European city or country by its Governing Board by a two-thirds majority decision of its members present and voting.
2.3. The Association's address shall be : Maison de l'Archéologie et de l'Ethnologie, 21 allée de l'Université, 92023 Nanterre cedex - France
Article 3
Duration
The Association shall be established for an unlimited duration. The General Assembly may decide to dissolve it at any time in accordance with the provisions of Chapter VII below.
Article 4
Purposes
4.1. The purposes of the Association shall be :
Þ to contribute to the dissemination, the accumulation of scientific knowledge and the interaction between researchers in the Archaeology of Techniques.
• to ensure the largest dissemination of scientific knowledge according to modalities of " solidarity " in the share of the costs of publication and access to knowledge.
• To ensure a legibility of our scientific practices towards institutions, our research community and the society.
• to participate to an accumulation of knowledge from which will emerge new scientific dynamics.
4.2. The Association will endeavor to achieve these aims by the following means :
• creation of a web site. This is the rallying point of the Association, its tool of research and documentation, as well as its mean of communication in relation to the outside world.
• electronic publications of scientific texts modeled according to the principles of legibility of the logico-discursive operations, along data bases mobilized by the constructs.
• Creation of an electronic Journal " Arkeotek ". This Journal is the official forum of the Association. The chief editor and associated editors are appointed by the Governing Board for a three year term, renewable (article 15.4).
• creation of electronic knowledge bases in order to enable the researcher to consult rapidly the state of knowledge for the different realms of research dealt with by the members of the Association. The knowledge bases will be enriched by three sources of publication : articles of the Journal " Arkeotek ", modeled monographs, texts already published and to be modeled. Each basis of knowledge is subject to groups of work, under the responsibility of the members of the Association.
• organization of scientific manifestations (congress, symposium, workshops.).
• such other means as may appear requisite.
Article 5
Members
5.1. May become members of the Association, natural and legal persons, whose activities or interest are associated with science and technology.
5.2. The Association shall consist of :
- the founder members , namely those natural and legal persons, listed in Appendix I of the original statutes, who took part in the Constituent General Assembly and in the adoption of the aforementioned Statutes.
- Active members , namely :
• Natural persons, PhD candidates, doctor or with a teaching or research post in Archaeology.
• Legal persons, such as European academic societies, university institutes, public and private national or international research centres, whose applications shall be subject to the approval of the Governing Board. They shall be represented in ARKEOTEK by a person delegated for that person by their competent body.
- Associate members , natural or legal persons, who are not qualified to be active members. Their rights and obligations shall be determined by the Association's Rules of Procedure referred to in Article 15.3 below.
- Honorary members , public figures or institutions, whose individual prestige, activities or position are likely to highlight the Association's aims and to help it to achieve them. They shall be appointed by the Board.
5.3. Candidatures must be consistent with the categories defined in Articles 1 and 5.1 above. They shall be submitted for approval to the Governing Board, pursuant to article 15.6 below and to the pertinent provisions of the Rules of Procedure referred to in Article 15.3 below.
5.4. Founder and active members shall be entitled to vote. Each member may hold one mandate.
The honorary members and associate members shall attend in an advisory capacity.
Natural persons who represent a legal person must be in possession of power of proxy in writing.
Article 6
Resignation
Members belonging to the various categories referred to in Article 5 above may at any time tender their resignations by registered letter addressed to the Governing Board. All resigning members shall be required to pay the annual subscription for the year in which they give notification of their resignation.
Article 7
Exclusion
A member of the Association may be excluded on serious grounds after the member concerned has been given a hearing to present his defence. The Governing Board shall pronounce exclusion by a two-thirds majority of the members present and voting. The grounds for this decision must be substantiated.
Article 8
The Association's resources
8.1. Members shall pay an annual subscription, the amount of which shall be approved by the General Assembly on the proposal of the Board, for the two following years and for each category of membership.
8.2. The subscription shall be voluntary for honorary members.
8.3. The Association's resources shall comprise :
- the subscriptions of members
- various gifts
- subsidies granted by public or private benefactors, university institutes and research centers.
8.4. The Association's financial year shall be the calendar year. The Association shall keep double-entry accounts, consisting of an income and expenditure account, a balance sheet and notes thereto.
8.5. The Association's members shall not be entitled to make a claim on the Association's capital.
Article 9
Composition and powers
9.1. The General Assembly shall be the sovereign body of the Association.
9.2. It shall consist of all members with the right to vote.
The General Assembly :
- a) determines the general policy of the Association ;
- b) approves the accounts of the last two years and the planning forecasts for the two years ahead ;
- c) elects two thirds of the Board's members ;
- d) approves the amount of the annual subscriptions ;
- e) amends the Association's Statutes ;
- f) declares the dissolution of the Association.
9.3. The Assembly shall be invested with all powers necessary for the achievment of the Association's purposes.
9.4. It shall decide on the matters referred to in paragraphs a), b), d) above by a simple majority with a simple majority of all those members with a right to vote who are present and voting, and on matters referred to in paragraphs e) and f) above by a two-thirds majority of all those members with a right to vote who are present and voting.
On the election of Board members (paragraph 9.2. d), the members entitled to vote shall be offered the possibility of casting their vote in advance by correspondence (secure electronic ballot), according to procedures announced by the Secretary General at the time of convening the General Assembly.
Article 10
The Ordinary General Assembly
10.1. The General Assembly shall meet in ordinary session every year at the location indicated on the invitation to attend. Except at the request of 50% plus one of the members of the Assembly, or at least six members of the Board, the General Assembly shall meet, debate and vote on the Internet. The personal meeting of the General Assembly excludes the possibility for the absentees to participate to the debate on the Internet, but does not exclude the possibility to assist to the debate and to participate to the vote through electronic ballot.
10.2. L'assemblée générale est donc ouverte, lors de sa réunion annuelle, sur plusieurs jours, afin de permettre à chacun, par courrier électronique, liste de discussion, " chat ", visioconférence, ou autres, de réagir et de voter sur les questions mises à l'ordre du jour.
10.3. At least two months before the scheduled date of the Assembly, les members of the Association shall be invited to attend by the Secretary General. A draft agenda shall be attached to the invitation sent by electronic mail.
10.4. The Agenda of the Assembly shall be prepared by the President and approved by the Governing Board. No later than 7 days prior to the session a member of the Board or five members of the General Assembly may request that an item be placed on the agenda.
10.5. The general Secretary shall submit to the General Assembly a status report on the Association, describing the work in hand and its progress as well as the publications and the events held since the previous Ordinary General Assembly. This report shall be subjected to the approval of the General Assembly.
10.6. The Treasurer, mentioned under article 21 below, shall present a management report, the accounts for the previous year and the planning forecasts for the year ahead. The Assembly shall vote approval.
10.7. The Ordinary General Assembly shall not be valid, unless more than half of the members with the right to vote are present or represented. If not the quorum, a new general assembly is convened after a period of one month. It shall be then valid whatever the number of members present or represented.
10.8. Has the right to vote, any member up to date with subscription, and whose membership dates from at least two months before the day of the Assembly.
Article 11
Extraordinary General Assembly
11.1. If necessary or at the request of a quarter of the members of the General Assembly, the President shall convene an extraordinary session of the Assembly in accordance with Article 10 above. The Board shall decide on the period of notice for convening the session.
11.2. The General Assembly meeting in extraordinary session shall not be valid, unless two thirds of the members with the right to vote are present or represented.
11.3. If this condition is not fulfilled, a new extraordinary General Assembly must be convened with the same agenda within a month. The new assembly shall be valid if more than half the members with the right to vote are present or represented.
11.4. If this proportion is not achieved, the Extraordinary Assembly shall be reconvened after a period of at least one month. It shall then be valid whatever the number of members present or represented.
Article 12
Representation
Each member of the General Assembly with the right to vote may be represented by another similarly entitled member whom the former has empowered in writing, to vote on his behalf. A member of the Assembly may not cast votes by proxy for more than three other members.
Article 13
Registration of decisions
The decisions of the General Assembly shall be entered into a register signed by the President and another member of the Board and held in the custody of the Secretary General who shall make it available for consulation by members of the General Assembly.
Article 14
Composition of the Board
14.1. The Association shall be supervised by a Governing Board, hereafter referred to as the Board.
14.2. The Board shall be composed of members belonging to the different European teams involved in the Association. The Board shall comprise maximum twenty-one members.
14.3. The members of the Board must be members of the Association with the meaning of article 5.2 above. When an active member is a legal person, the representative of this legal person must be designated by name for the duration of the mandate in order to become member of the Board.
14.4. The list of candidates for the Board shall be drawn up according to the Rules of Procedure and submitted to the General Assembly.
14.5. The members entitled to vote shall elect two thirds of the Board members, by electronic ballot. The remaining third shall include the outgoing President and otherwise be co-opted by these elected members with a view to ensuring a scientifically and geographically balanced representation.
14.6. The term of office of members of the Board shall be two years. In the event of vacancy, a member of the Association co-opted by the Board shall complete the term of office of the replaced Board member.
14.7. A member may not take up more than three consecutive terms of office. A third of the Board shalbe replaced every two years. The Board shall draw up a list of replacement of its own members who will be renewed by one third.
14.8. Members of the Board may be removed by a majority of members of the General Assembly present and voting.
Article 15
Powers of the Board
15.1. Subject to the provisions of the Statutes and the definition of responsibilities of the General Assembly, the Board shall enjoy the most extended administrative authority and decision-making powers. The Board must follow up the general policy of the Association, in its diverse activities, the examination of administrative points, the respect of the Rules of Procedures and of the code of "bonne conduite" of the Internet website of the Association.
15.2. It shall elect the President of the Association, the Vice-President, a Secretary General and a Treasurer who together with the outgoing President make up the " office ". If the President is unable to chair the Board, the latter shall appoint the Vice-President to replace him.
15.3. The Board shall propose Rules of Procedures to the General Assembly and shall decide on the provisions required to implement the Statutes.
15.4. The Board shall appoint the chief editor and associated editor of the Journal " Arkeotek " for a three year term, renewable.
15.5. The members of the Board form the scientific committee of the Journal "Arkeotek". Rules of Procedures of the Journal "Arkeotek" define the role of the scientific committee and its way of functioning.
15.6. The Board shall examine new candidatures for membership of the Association. It shall draw up the Association's annual budget on the basis of annual planning forecasts prepared by the Office and submitted to the General Assembly.
15.7. The Board shall propose to the General Assembly categories of subscription and the appropriate amounts. It may accept gifts on behalf of ARKEOTEK.
15.8. The Board closes the accounts for each financial year and draws up the annual planning forecast.
Article 16
Meetings
The Board shall be convened by the President at least once per annum. It must be convened at the request of one quarter of its members. A member of the Board may be represented by another Board member whom he has empowered in writing. A member of the board may not represent more than one member by proxy.
Article 17
Decisions
17.1. To be valid, a Board meeting must have a quorum of half its members present or represented. The president or the Vice-President must be present.
17.2. Subject to the exceptions provided for in the Statutes, the Board shall adopt resolutions by a majority of the voting members present or represented. In the event of a tie, the President shall have the casting vote.
17.3. The resolutions shall be entered into a register signed by the President and the Secretary General who shall keep it in his custody and make it available to members of the Association for consultation.
Article 18
Representation of ARKEOTEK
18.1. The President shall represent the Association in all official deeds. If necessary, the Board may appoint two of its members for this purpose.
18.2. Documents legally binding on the Association shall be signed by the President and by another member of the Office referred to in Article 19 below.
18.3. The legal actions to which the Association is a party, as plaintiff or defendant, shall be followed up by the Board represented by the President or the Vice-President appointed to do so by the Board.
Article 19
The office
19.1. The office shall be appointed for two years and shall implement the Board's decisions.
19.2. It shall consist of a President, a Vice-President, the outgoing President, a Secretary General and the Treasurer referred to in Article 21 below.
19.3. The Office shall recommend the annual draft budget for adoption by the Board and shall follow up implementation of approved work projects.
19.4. It shall meets as often as necessary .
Article 20
The President et the Vice-President
20.1. The President of the Association shall supervise and give a lead to the Association, in accordance with the general policy defined by the Board and approved by the General Assembly.
20.2. The President shall be appointed by the Board, in accordance with Article 15.2 above, and shall chair the General Assembly and the Board and shall preside over the Office.
20.3. The Vice-president shall be appointed by the Board. The Vice-President shall assist the President and replace him if necessary.
20.4. The President and the Vice-President shall be appointed for a two-year term of office. They may be re-elected twice.
Article 21
The Secretary General and the Treasurer
21.1. Under the authority delegated to him by the President, the Secretary General shall manage the administrative services of the Association. He shall recruit the necessary administrative remunerated staff. In co-operation with the Treasurer, he shall draw up the draft annual budget. He shall ensure that Association documents are drawn up and, once approved by the Office, published.
21.2. The Treasurer shall be responsible, under the authority of the President, for the financial affairs of the Association and for implementation of the annual budget adopted by the Board. He shall co-operate with the Secretary General and may, if need be, submit to the Office proposals for amendments to the annual budget, which must be approved by the Board. He shall draw up an annual financial report which must be submitted to the Office and approved by the Board.
CHAPTER VII
AMENDMENT OF STATUTES AND DISSOLUTION
Article 22
Amendment of the Statutes
22.1. The General Assembly shall have sole power to amend the Statutes of the Association by a two-thirds majority of all the members voting present or represented. It shall determine the procedure to be applied to that end, on the proposal of the Board.
22.2. Amendments to the Statutes shall take effect only after the publicity requirements specified in the applicable provisions have been fulfilled.
Article 23
Dissolution of the Association
23.1. The General Assembly shall be the sole authority empowered to declare the dissolution of the Association, at a session specially convened for that purpose. The Assembly shall decide on the arrangements for the liquidation of the Association as well as on the beneficiary(is) of the net liquidation assets.
23.2. Decisions relating to the dissolution shall be taken by a two-thirds majority of those members with a right to vote, who are present and voting.
